Alias Intelligence Privacy Policy

Alias Intelligence, Inc. (“Alias Intelligence,” “we,” “us,” or “our”) is committed to protecting the privacy and security of personal information. We maintain administrative, technical, and physical safeguards designed to protect the personal data of:

• Website visitors
• Customers and business partners
• Candidates and data subjects
• Employees and prospective employees
• Vendors and service providers

This Privacy Policy explains how we collect, use, disclose, and retain personal information when you interact with our services, including our website and background screening solutions (the “Services”).
For purposes of this Privacy Policy, “you” may refer to an individual website user, a customer representative, a candidate/data subject, or another person whose personal data we process.

Depending on the context, Alias Intelligence acts in different roles under applicable privacy laws:

As a Consumer Reporting Agency (CRA) under the Fair Credit Reporting Act (“FCRA”), we prepare and furnish consumer reports at the direction of our customers.

As a service provider or data processor, we process personal information on behalf of employers, organizations, or other customers who determine the purpose and means of processing (e.g., employment screening, due diligence).

As a data controller, we process personal information for our own business purposes, such as Website operations, security, billing, marketing, and human resources.

When acting as a processor or service provider, we process personal information only in accordance with our customers’ lawful instructions and applicable contractual obligations.

 

What Information We Collect
We collect personal information depending on how you interact with Alias Intelligence.

• Website Users:

When you visit our website, we may automatically collect:

• IP address
• Browser type and device identifiers
• Referring and exit pages
• Pages viewed and time spent
• General location information
• Cookies and similar tracking technologies

We may also collect information you provide voluntarily, such as:

• Name
• Company name and job title
• Email address, phone number, mailing address
• Inquiry or contact form submissions

Purpose: To operate and improve our Website, respond to inquiries, provide requested information, and maintain business relationships.

• Customers, Vendors, and Business Partners:

If you are a customer, vendor, consultant, or service provider, we may collect:

• Business contact details
• Company verification information
• Billing and payment information
• Transaction and fraud-prevention data

Purpose: To manage contracts, provide Services, process payments, and maintain business operations.

• Candidate or Data Subject (Background Screening Subject):

If you are a candidate or data subject, we may collect information necessary to provide employment screening or due diligence services, including:

• Name, aliases, prior names
• Contact details and address history
• Date of birth and government identifiers (where permitted)
• Employment and education history
• Professional licenses and certifications
• Criminal history records (where legally allowed)
• Credit history information (where authorized and permitted)
• Driving records
• References and verifications
• Publicly available information (e.g., court records, media reports)

Important: We collect this information only when authorized by the customer and where required, with your consent and proper disclosure under applicable law (including the Fair Credit Reporting Act).

• Employees and Job Applicants:

For employees and applicants, we may collect personal information needed for:

• Recruiting and onboarding
• Payroll and benefits
• HR compliance and administration
• Workplace security and performance management

 

How We Use Information We Collect
We use personal information only for lawful and legitimate purposes, including:

• Providing background screening and CRA services
• Verifying identity and eligibility
• Responding to inquiries and customer requests
• Website operations, analytics, and improvement
• Fraud prevention and security monitoring
• Legal compliance, audits, and dispute resolution
• Contract performance and business administration

We do not sell personal information.
We inform you that Alias Intelligence treats the data collected in accordance with the principles of legality, consent, information, quality, purpose, loyalty, proportionality and responsibility in terms of the provisions of the Legislation. We refrain from selling, leasing or renting your personal data to third parties. Alias Intelligence protects the data you provide to us through appropriate administrative, physical and technological means. We have controlled databases with limited access, in accordance with the mandates of the Legislation.

 

Sources of Information
We may collect personal information from:

• The individual directly
• Our customers (employers or authorized entities)
• Public records (courts, government databases)
• Educational institutions and employers
• Credit bureaus (where legally authorized)
• Law enforcement or regulatory bodies
• References provided by the candidate
• Publicly available online sources

 

How we share your personal information and data
We disclose personal information only as necessary to provide Services or comply with law, including with:

• Customers requesting screening reports
• Service providers and vendors supporting our operations
• Government authorities where legally required
• Affiliates and partners under contract and confidentiality obligations

All third parties are required to protect personal information consistent with this Privacy Policy.

Alias Intelligence does not sell personal information. We also do not share personal information for cross-context behavioral advertising as defined under applicable privacy laws. Any disclosure of personal information is limited to what is necessary to provide our Services, comply with law, or operate our business as described in this Privacy Policy.

 

How we store your personal information and data
We retain personal information only as long as necessary to:

• Provide Services
• Meet contractual obligations
• Comply with legal and regulatory requirements
• Resolve disputes and enforce agreements

When personal information is no longer required, we securely delete or anonymize it.
You can exercise your rights of Access, Rectification, Cancellation and Opposition (ARCO), by means of a free writing or through the electronic formats and media issued by the National Institute of Transparency, Access to Information and Protection of Personal Data (INAI).

 

Security
We maintain safeguards designed to protect personal information, including:

• Access controls and least-privilege restrictions
• Encryption in transit where appropriate
• Secure storage and monitoring
• Vendor risk management requirements
• Incident response and breach notification procedures

No system is 100% secure, but we take reasonable industry-aligned steps to protect data.

 

Cookies and Tracking Technologies
We use cookies and similar tools to:

• Operate and secure the Website
• Analyze traffic and usage
• Improve user experience

You may control cookies through your browser settings. Disabling cookies may affect site functionality.

 

International Collection & Cross-border Transfer of Personal Information
We may process personal information in the United States and other jurisdictions. Where required, we implement safeguards such as:

• Standard Contractual Clauses (SCCs)
• UK Addendum / IDTA
• Vendor contractual privacy obligations

 

Your UK/EEA Data Protection Rights (GDPR / UK GDPR)
For individuals located in the United Kingdom and/or European Economic Area (“EEA”). Alias Intelligence may act as a processor when we process personal data on behalf of our clients, and as a controller when we process personal data for our own business purposes.

Where we act as a controller, we process personal data under one or more lawful bases, including: (i) performance of a contract; (ii) compliance with legal obligations; (iii) legitimate interests (such as operating and securing our services), balanced against your rights; and (iv) consent, where required.
 Your rights: Subject to applicable law and identity verification, you may have the right to: request access to your personal data; request correction; request deletion; object to processing; request restriction; request data portability; and withdraw consent where processing is based on consent.

 

U.S. State Privacy Rights
Depending on your state of residence and applicable law, you may have rights such as:

• Access to certain personal information
• Correction of inaccurate personal information
• Deletion of certain personal information
• Opt-out of certain processing where applicable

These rights may be subject to exceptions, including where information must be retained to comply with legal obligations or where consumer reporting laws apply.

 

California Privacy Rights
Alias Intelligence does not sell personal information.
Most screening data is exempt under the Fair Credit Reporting Act (FCRA). However, website users and business contacts may still have CPRA rights.
California residents may request:

• Categories of personal information collected
• Access or deletion (subject to exemptions)
• Opt out of sharing for cross-context behavioral advertising
• Non-discrimination for exercising rights

Some personal information we collect may be considered Sensitive Personal Information under the California Privacy Rights Act (“CPRA”), such as:

• Government-issued identifiers (e.g., Social Security number, driver’s license number)
• Financial information (where legally authorized)
• Criminal history information
• Precise geolocation data (if applicable)

We collect and use sensitive personal information only as necessary to provide our Services, comply with legal obligations, prevent fraud, and maintain security. We do not use sensitive personal information for purposes of inferring characteristics about individuals or for cross-context behavioral advertising.
Where required by law, you may have the right to limit the use or disclosure of sensitive personal information.

 

Additional Privacy Information:

Policy Regarding Children
Our Services are not directed to children, and we do not knowingly collect personal information from children under 13 (or older where required by law).

Accuracy
We understand the importance of accurate data, and we have legal obligations to ensure our screening results are accurate. Most of the personal information collected will come directly from you, so we deem such information accurate.  When we collect personal information from other sources, each source is responsible for the accuracy of the information. If we find out your personal information/data is inaccurate we will correct any inaccuracies. To ask for correction of your personal information, contact us.

Data Breach Notification
In the event of a data breach involving personal information, Alias Intelligence will take reasonable steps to investigate, contain, and remediate the incident. Where required by applicable law, we will provide notice to affected individuals and relevant authorities within the legally required timeframes.

 

Changes to our privacy policy
We may update this Privacy Policy periodically. Changes will be posted with an updated “Last Updated” date.

 

How to contact us
If you believe that information contained in a background screening report prepared by Alias Intelligence is inaccurate or incomplete, you have the right to dispute the information.

How to Submit a Dispute
You may submit a dispute by contacting us at:
Email: clientrelations@aliasintelligence.com
Mail: Alias Intelligence, Inc.
PO Box 741
Teaneck, NJ 07666
To help us process your dispute efficiently, please include:

• Your full name
• Contact information
• A clear description of the information being disputed
• Any supporting documentation, if available

Phone: 833-AliasAI

Reinvestigation
Upon receipt of a valid dispute, Alias Intelligence will conduct a reinvestigation in accordance with the FCRA. We will review the disputed information, contact relevant data sources as necessary, and notify you of the outcome within the timeframe required by law.